OnPay rewrites the purchase ledger process by channel shifting
suppliers online, so that your suppliers entire experience from
purchase to pay is fully digital.
Existing solutions for POP are cumbersome and expensive and other solutions focus on invoicing efficiency, on scanning paper or trying to OCR emails. It’s all very
disjointed and slow. OnPay isn't a third party workflow engine clumsily bolted on the side of POP, it uses the OpenAccounts POP module directly, there's never a
disparity between your P.O. in OnPay and your P.O. in OpenAccounts, it's the same thing in the same database, just viewed through a supplier portal or budget
Suppliers can see all of their orders in their own online portal, mark them as delivered and submit digital invoices directly into your invoice register in OpenAccounts. This means there is no need for your Finance team to receive and register paper or emailed invoices. The digital approval process means that invoices never need to be printed or distributed inside your business and never get lost. Suppliers are able to monitor the progress of their invoices rather than calling with queries, freeing up more time in your purchase ledger team. Once digitally approved invoices are loaded directly into the appropriate pay run automatically.
Have your finance department go paperless with our fully integrated supplier portal, allowing suppliers to access their purchase orders and upload digital invoices securely, submitting them through into the OpenAccounts system directly. OnPay provides suppliers with a secure online portal to receive purchase orders, print copies, add variations for approval, trace payment progress, deal with queries, add notes, images and documentation. Transactions integrate with OpenAccounts POP system and are fully compatible with eBIS installations.
Allow your contractors to receive, manage, vary and submit works orders for payment on our portal. Once approved in our comprehensive automated validation process the contractor can digitally submit their invoice which passes seamlessly into the OpenAccounts purchase ledger as an authorised payment. Last Year over 2.1million transactions occurred over our web services connecting suppliers, customers and other third parties together gaining massive efficiencies.
If you're setting budgets on spreadsheets and emailing back and forward, you'll already knowhow complex budget holders find it to understand and follow. OnBudget allows budget holders to see previous years spends and forecast them forward with an inflator at the click of a button. If your budget has exceptional spend, add this afterwards and there you're ready to click the button to submit the proposed budget. Once approved it's loaded straight into OpenAccounts, no CSVs and no spreadsheets.
• Access their purchase orders securely
• View and request variations
• Mark orders as completed
• Import digital invoices for payment
• Dispatch orders from OpenAccounts in a GDPR compliant manner
• Approve or reject variations outside a suppliers tolerance
• Have invoices come into OpenAccounts as pre authorised payable documents
• Never see a paper PO or invoice